Pmo Presentation free essay sample

Dzingwa Madzima June 2010 1 Overview †¢ The What and Why of PMO’s Starting a PMO Types of PMO’s PMO Roles and Responsibilities Executive Buy-In PMO Best Practices Telecel Zimbabwe PMO 2 The What and Why of PMO’s 3 Enhancing Your Bottom Line By Investing In Better Project Management Increasing Throughput Rate Strengthening the most fragile connection Achieving higher consumer loyalty Identifying the bottlenecks Reducing the program conveyance stretch Becoming the specialist co-op of decision 4 What Is a PMO Exactly? 9% of respondents said PMO implies venture the board office; 12% said it implies program the executives office. Study by Brian Hobbs PMP and Monique Aubry â€Å"An authoritative unit to bring together and organize the administration of ventures under its area. A PMO administers the administration of activities, programs or a blend of both. † A Guide to the Project Management Body of Knowledge (PMBOK ® direct), Third Edition  © 2004, p. 17 In every association, the meaning of a PMO may shift in name and by work, yet it basically brings together, arranges and supervises the administration of undertakings and projects. We will compose a custom paper test on Pmo Presentation or on the other hand any comparative theme explicitly for you Don't WasteYour Time Recruit WRITER Just 13.90/page Article by Bud Baker, Ph. D. PMI Network, June 2007 5 The Project Management Office (PMO) A PMO is a concentrated association committed to improving the training and aftereffects of undertaking the executives. †¢ Some PMO activities are negligible, including low maintenance staff. †¢ Other activities include gigantic framework, with inflexible concentrated arranging, control and system. †¢ An authoritative element made to help venture administrators in accomplishing venture objectives. †¢ A PMO is a gathering of individuals with a strategic help venture directors in the effective dispatch, usage, and finish of activities. Gives a chance to extend supervisors to grow expertly more rapidly than most would ever trust, in the event that they were working detached from each other. 6 PMO Responsibilities 7 What Benefits Does a PMO Offer? The most significant assistance of a PMO is to give qualified venture supervisors to an organization†¦ †¢ PMO’s are/c an†¦ ? Making accessible qualified †¢ If a PMO isn't used†¦ venture supervisors ? Offer help faculty to help venture chiefs ? Permit venture supervisors to pool their aptitudes and information ? Help venture directors to grow expertly ? Suggested for associations with many undertaking supervisors ? Give counseling type administrations and items to its body electorate y With a few tasks under way, venture supervisors are presumably not gaining from each other y PM’s are likely not sharing accepted procedures y PM’s are not tested to persistently improve their abilities y Project administrators can be unmistakably affected by line chiefs y Project directors dispersed over an association with no basic security are essentially disabled 8 Starting a PMO 9 Key Considerations †¢ PMO contract Culture change Implementation technique Staffing Metrics/Performance Success factors Maturity of Project Management Practices PMO Charter †¢ Charter Scope †Business Needs †Sponsor †PM Maturity †¢ Charter Document ††††††Mission/Vision Goals/Objectives Sponsor Service Offering PMO Governance Key Performance Metrics PMO Culture Change †¢ Natural protection from change †¢ Political scene †¢ Degree of social change ††††††††PM development PMO sanction Existing expertise level Key driver usage methodology Assess effect of progress Inform Educate Involve †Winners/Losers †Management Support Change Management PMO Implementation Strategies †¢ Strategy drivers †PMO sanction †PM development †Sponsor and the board support †PMO drivers †Perception of significant worth †Political condition †Culture/Value System Evolutionary/Incremental †Lower usage dangers †Lower fire up costs †Will take more time to show ROI †More appropriate if high protection from change and low administration bolster Revolutionary/Wholesale †Higher usage dangers †Higher startup costs †May have the option to exhibit ROI snappier †More reasonable if emergency or acknowledgment at elevated level that change is basic †¢ Success Factors †¢ Clear Charter †Creates clear desires †Defines limits for usage †¢ Top-Down Support Bottoms up Buy-in Sponsor Reporting to senior official Strong LOB portrayal Communication/PR †Promotion of administrations †Education of significant worth †Performance measurements that exhibit business and client esteem Starting a PMO FACTS O Executives must convey in two key regions †continuous operational outcomes and improvement endeavors. O Functional directors are constantly assessed by senior anagement, friends, and subordinates for their capacity to get things going rapidly. O Many ventures include various offices and practical zones. O Each hierarchical unit has its own language, its own norms, its own undertaking the executives procedures or scarcity in that department. O No big surprise such huge numbers of focal undertaking the executives coordination units have jumped up over the most recent couple of years. 15 Starting a PMO Requirements: u PMO esteem must be quantifiable to get feasible. u If you can't gauge, you can't control and in the event that you can't control, you can't oversee. The PMO must be lined up with the interests and objectives of the association to support itself. †¢ A PMO has obligation regarding teaching the association it serves about its advantages it brings to ventures †¢ A PMO must make and track measurements to show the aftereffects of its commitments †¢ A PMO should review its clients routinely to check it is including esteem †¢ The PMO should concentrate on portfolio the board of: uProject speculations uResources uAssets uStrategic goals 16 Types of PMO’s 17 Current PMO and Advanced Models Conventional PMO Focus for the most part on strategic issues Science of task the board Views association as a mind boggling machine Emphasis on observing and control Provides instruments like an exact guide to follow Internal procedure centered Process driven Standard (substantial) strategies and practices Based on rules; keep rules Defined, repeatable, oversaw and advanced practices Focus on proficiency Process initiative Heavy administration and administration Next Generation PMO Focus on key and social issues Art and art of undertaking the board Views association as an unpredictable environment Emphasis on joint effort Provides devices like a compass that show the bearing Focus on finished results, clients and results Business driven Adaptable and adaptable (deft) techniques and practices Based on core values; adhere to rules and extemporize if necessary Adaptive and creative practices Focus on viability and development Thought authority Balanced administration, administration and administration Table graciousness of J. Duggal, Projectize Group, http://www. projectize. com. 18 What Does a PMO Resemble? u Typical beginning stage for a PMO can be three venture supervisors, a group head, and five colleagues (additionally called PMO bolster work force). Detailing View of a Small Project Management Office u PMO Project Starter Services†¦ †¢ Provide all around prepared and skillful undertaking supervisors to run key tasks. †¢ Provide venture the executives counseling. †¢ Review contract recommendations from sellers. †¢ Sponsor venture the executives instruction. †¢ Develop, archive, and keep up venture the executives best practices. †¢ Conduct venture culture preparing. †¢ Perform venture audits. †¢ Perform post-venture surveys. †¢ Ensure that new ventures apply exercises learned. 9 PMO Models Early on in PMO history, the Gartner Group recognized three PMO models as thriving: †¢ Project Repository Model† †¢ Project Coach Model †¢ Enterprise PMO Model There is a fourth model, called the Delive r Value Now Model, that ought not be overlooked. 20 PROJECT REPOSITORY MODEL PROJECT REPOSITORY MODEL PMO fills in as a wellspring of data on venture philosophy and measures. l Assumes the undertaking has grasped a durable arrangement of devices for venture plan, the executives, and announcing. l Occurs regularly in associations that enable disseminated, businesscentric venture proprietorship or with frail focal administration. l BENEFITS Information hole recognizable proof l Incremental hazard the executives control as undertakings start and develop in the improvement cycle l Bottleneck distinguishing proof for all tasks l Raising the bar for conveyance goodness 21 PROJECT COACHING MODEL PROJECT COACHING MODEL Assumes a readiness to share some extend the board rehearses across capacities and utilizations the PMO to arrange the correspondence. l Best practices are archived and shared and venture execution is checked effectively. l Results are utilized to raise endeavor execution and train wasteful or new task chiefs. l BENEFITS Acts as coach l Consultant or guide l Source of data on venture forms l Often helps in venture arrangement and postproject audits 22 ENTERPRISE PMO MODEL ENTERPRISE PMO MODEL The most lasting, combined, authoritative model and thinks venture the board inside the PMO. l The crucial the EPMO suggests direct administration or oversight of activities. l All undertaking chiefs are staffed inside the mutual assistance and committed to ventures varying. l The EPMO goes about as a contracted venture chief, surveying degree, dispensing assets